Statements of CIAI
Agenda for the
conference of Republic of China Taiwan International Academic
Chapter 1 General
The name of our
conference is addressed as Republic of China Taiwan
International Academic Exchange (abbreviation as our committee)
Our committee is a non
profit organization which follows the government regulation
The mission statement of
our committee is as follows: we aim to increase the opportunity
of interaction within academy field nationally and
internationally. Our committee merges the diverse culture,
social background and expertise in one place. Moreover, we hold
several academic activities which enhance the depth of
theoretical thesis in order to improve our academic status in
the world. For example, cross cultural community, theoretical
discussion, academic tour and publishing articles.
Our committee addresses
our administrative district as our district of the organization
The physical address of
our committee is located in the governmental organization
operation; our committee would be allowed to branch the
subsidiary after obtaining the approval from the governmental
The assignments of our
committee are as follows:
Holding several activities/ functions irregularly in
order to increase the interaction among the academic
professionals nationally and internationally.
Encouraging teachers to participate the short term study
tour, investigation and lecture. Moreover, our committee
suggests each faculty to invite oversea scholars visiting our
school for theoretical discussion, investigation and providing
Collecting various theoretical thesis and publishing the
articles for scholars on the regularly basis.
Aiming to obtain our mission statement and other
organization operation of our committee is as Department of the
Interior. The purpose of our committee for the governmental
organization operators is to follow the mission statement and
assignment which is under the control of Department for
Education. Our committee is under the guidance and supervisor of
different governmental organization operators.
Chapter 2 Membership
The requirements of the
application for the membership
Individual: Above 20 years old who is interested in
theoretical study, investigation thesis or the one who is
planned to establish self-development in academic field. The
application is categorized into three memberships:
Official Membership: for the person who has been
qualified as a college lecturer or above
Student Membership: for the person who currently studies
in college and plan to do further academic study in future.
General Membership: for the person who is interested in
academic study and publishing articles, excluding of the
official membership and students membership.
Group: private/ public organization/association which
approved our conference
3. Sponsor: sponsor our
conference as individual or as a group
The application form must be filled in when
the member is applying for the membership, obtain the approval
from a board of directors and the fees has to be paid.
For the group membership, one representative
is required in order to activate the privilege of the
Member (the representative of group) has the
privilege to vote and being voted, to elect and to depose. Each
representative has one vote. Sponsor member does not have the
right as above.
Member has the
obligation to follow the constitution, making the resolution and
paying the fees for the membership. Members cannot own the right
of membership if the membership fees remain outstanding.
Membership will be terminated automatically if the outstanding
payment is more than two years. The penalty of outstanding
payment is quit, to terminate the privilege of owing the
membership and depriving of membership. Unless if the board of
director has approved with the appropriate reasons; otherwise,
the outstanding membership fees must be settled.
The member (the
representative of group) violates the regulation, constitution;
and disobeying the resolution, with the approval from the board
of director; the notice will be given and the penalty of
terminating the privilege of membership will be given. The
membership will be expelled if the violation affected the
circumstance of the group.
If member lost the
privilege of owning the membership or being expelled from the
committee, this is called as the termination of membership.
Member must submit the
written explanation in order to quit from the membership
Chapter 3 Organization
and Authority of Office
The committee of
representative has the highest principality in our committee.
If the number of the
membership is above 300, the representative can be elected from
each group (by ratio). The committee of the representative will
be hold and the authority of office is appointed. The term of
office for each representative is three years. The number of the
assigned and the way of holding the election is drafted by the
board of director. This must be approved by the governmental
The authority of office
for the committee of representative is as follows:
Draw and revise the constitution
Elect and depose the position of director and supervisor
Resolution for the entrance fees, annual fees,
operational fees and total amount of donation.
Resolution for the annual schedule, project, budget and
Resolution for terminating the representative of our
Resolution for the arrangement of the property
Resolution for the dismiss of the committee
Resolution for the privilege and obligation of the
committee members and other significant proceeding.
Term 15: The
committee is composed of 15 affair members, 5 auditors who are
selected from members. There are general affairs, audit affairs
teams. These members are selected from the members according the
votes. Therefore, we selected back up members of each affairs in
case of the affairs member who can not participate the meeting
which will be replaced by other member.
Term 16: The
authority of affairs members is as follows:
Check up the qualification of members.
Select or remove the board members.
Determine the affairs member of to stay or quit the
To hire the job employee.
To have a plan of work plan, report, operation budget and
determine operation budget.
To execute other affairs.
Term 17: The
general affairs department is composed by 5 board affair
members. The director is selected from these affair members and
another vice director.
The director is responsible in charge of this
committee and as the chairman of this committee. When the
director can not implement the affairs which is replace by the
vice director. When absent of director and vice director, it
need to select a new director and vice director within one
Term 18: The
authority of the auditor affairs is as follows:
To surveillance of affair members of daily job process.
Audit the annual budget.
To select and fire the affair members.
To determine the job of affair member retention or quit
To surveillance other issues.
Term 19: The
auditor member board set up one auditor to surveillance the
daily job and as the chairman of auditor affair members. When
the auditor can not implement the daily job, it required to
select another member within one month to replace the director
of the auditor to implement the daily job.
Term 20: The
auditor, affair member are the no pay job. The duration of the
job is three years. The board members can be consecutive of job
affairs. The consecutive job is limited one term.
When the following conditions happening, the board member is
Loss the qualification of member right.
The resign of the board member has approved by the board
The job is required to resign by the board member
The authority has been terminated over half years.
Term 22: The
committee set up one general secretary to process the daily
affairs. The rest of employee is appointed by the director of
the member. The employee needs to report to governmental agency
for audit. The job description is required the board member to
Term 23: The
committee can set up various committee based on the duty demand.
The operation rule and responsibility of committee needs to pass
by the board member approval.
Term 24: The
committee needs to hire other honor board members.
Term 25: The
meeting can be classified as two kinds, one is regular meeting
another is irregular meeting. The regular meeting is required to
notice the member before 15 days of the meeting to held. The
regular meeting needs at least one meeting annually. The
irregular meeting needs at one of fifth of member requesting to
held the meeting.
Term 26: The
member can not participate the meeting. The member needs with
written notification for other member as the agent to represent
the meeting participation. Each member only can assign a member
as the represent or to attend the meeting.
Term 27: The
decision of the meeting issue is based on the member vote of
over 50% represent’ vote. The changed, revised of the committee
chapter which is required two third of member approval. To
dismiss the committee is required two third of the members’
Term 28: The
general affairs, auditor meeting is required to held a meeting
at least within 6 months. Each meeting is required to notice by
written notification to member before 7 days earlier to held the
meting. All the decision of the issues on the meeting is
required at least over 50 percent member approval by votes.
Term 29: The
general affair members attend the meeting which needs to attend
the meeting by himselves/herselves. If the general affair
members did not attend the meeting over twice, the authority of
the affair members will be terminated.
Term 30: The
revenue of this committee is generated as following resources:
Member fee: Individual member needs to pay 4 US dollars,
member group needs to pay 35 US dollars as annual fee.
Annual member fee: The member needs to pay 35 US dollars;
student and general members need to pay 18 US dollars. Group
member fee is 100 US dollars.
Governmental agency provides fund for academic operation.
Other miscellaneous revenue.
This committee is counting the calendar based on the starting
date from 01/01 of each year to 12/31, end of the year which is
not count based on Chinese lunar year.
Term 32: The
annual affair plans are required to submit at the February of
each year. This plan is including the budget, salary expense
etc. After approval from the meeting, the budget, cashier
reimbursement, credit and debit annual report is required to
submit to governmental agency for surveillance purpose.
When the committee is dismissed, all the property will be
disposed by the governmental agency.
Term 34: The
regulation is not well completed at this committee which will be
defined by the governmental agency’s regulations.
the regulation is approval by the member, it will submit to
governmental agency for surveillance.
All the regulation was passed by 03/20/2007, the first member
meeting, also it submit the internal administration department
for surveillance, the case number is 0960052057.